Privacy and cookie policy

Last modified: 24th May 2018

 

The Tree Group ("Tree Group Limited", "us", "we", or "our") are committed to operating in an ethical way, considering our impact on others, and protecting your privacy. This privacy and cookie policy applies to  www.thetreegroup.co.uk (the "Site", "website"). This privacy and cookie policy governs our data collection, processing, and usage practices as well as the choices you have with regards to the use, access, and correction, of your personal data. If you do not agree with our data practices, please do not use our website.

Please note that this privacy policy may update without notice so please check this page for our latest policy.

You can always contact us with any questions and requests by using our latest contact details for email, phone, and mail shown on our contacts page.

 

Before we begin

If you came here from one of our forms here is some quick text and plain english:

By clicking submit, you consent to allow The Tree Group to store and process the personal information you submit to provide you the content or action requested.

If you subscribe to receive our blog posts by email then you'll be able to choose what frequency you receive those emails.

If you consent to receive marketing emails, we usually only send one email newsletter per month. You may also receive emails that are specific to the content you have request and that we feel are helpful and educational.

From time to time, we would like to contact you about our products and services, as well as other content that may be of interest to you. We will only do this If you tick the communication consent box on our forms or if we feel there is a genuine legitimate interest.

You may unsubscribe from these communications at any time. For more information on how to unsubscribe, our privacy practices, and how we are committed to protecting and respecting your privacy, keep reading below.

 

 

1. Information we collect

 

When you visit our website

You are welcome to use our website without the need to provide any of your Personal Information. When you visit our website, we request that you provide Personal Information about yourself, and we collect navigational information.

 

"Personal Information"

This means any information that you freely submit on our website that can be used to identify you personally, such as, contact information, your name, email address, company name, phone number, and other information about yourself and your business.

This information may also include information about you that is available on the internet, such as from Facebook, LinkedIn, Twitter, and Google, or publicly available information that we acquire from service providers.

This information also includes Navigational Information that can directly or indirectly identify an individual. Navigational Information refers to information about your computer and your visits to our website such as your IP address, location, browser type, the source (where you came from before you arrived at our website, how long you spent on our website and the pages you viewed. More on this further down this page in the "Navigational Information" section.

We do not collect Sensitive Information from you.

 

Log Files

By using our website and viewing our content, we automatically collect information about your computer hardware and software. This information may include your IP address, browser type, domain names, internet service provider (ISP), the files you have viewed on our website, such as website pages, graphics, etc, your operating system, when you accessed our website and for how long, and the website you came from when you arrived at our website. We use this information to provide general statistics about how our website is used. It helps us to improve our website for our visitors. We like to provide free and helpful content, especially to help automotive companies to grow, so it's important for us to know what our website visitors like and don't like. 

 

Information we collect from third parties

We may receive Personal Information about you from third party sources, such as HubSpot or from publicly available sources such as social media websites.

 

Information About Children

Our website is not intended for or targeted at children under 16. We will never knowingly or intentionally collect information about children under 16. If you feel we have collected this information then you can contact us here by email, phone, and mail, and request that we delete this data.

 

2. How we use the information we collect

 

Compliance with our privacy policy

The information we collect is used in compliance with this privacy policy.

 

We will never sell Personal Information

The data we collect is never sold to a third party.

 

How we use Personal Information

As well as the uses identified throughout this privacy policy, there are some other ways we may use your Personal Information to:

  1. improve your experience when browsing our website;
  2. send information, content, and marketing communications to you which we think may be of interest to you and your business;
  3. promote our products and services to you in accordance with your communication preferences;
  4. send information to you regarding updates to our terms of service, privacy and cookie policy, and other legal requirements.

 

We may contact you on behalf of our business partners about a particular offering that may be of interest to you; however, we will never transfer your Personal Information to the third party.

We use the information collected through our products and services by our customers to:

  1. provide the products and services (that may include the detection, prevention or resolution of security and technical issues);
  2. respond to requests from customers;
  3. fulfill our obligations with our customers.

 

 

Legal basis for processing Personal Information (EEA visitors only)

If you are located in the European Economic Area ("EEA"), Tree Group Limited is the data controller or your personal information. We can be contacted here by email, phone, and mail.

Our legal basis for collecting and using the Personal Information detailed in this privacy policy depends on the data concerned and the specific context in how we collect it; however, we will normally only collect Personal Information where we have your consent, where we need the personal information to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect Personal Information from you.

If we ask you to provide personal information that we need to comply with a legal requirement or to perform a contract with you, then we will always make this clear. We'll also advise you if providing your Personal Information is mandatory or not and we'll explain the potential consequences if you do not provide your Personal Information. Also, if we collect and use your personal information in reliance on our legitimate interests (or those of a third party), then we will always make this clear to you at the relevant time and will explain what the legitimate interests are.

 

Use of Navigational Information

We use your Navigational Information to improve our website for our visitors and most specifically for companies in Automotive to help them grow their business. We may also use Navigational Information alone or in combination with Personal Information to provide you with personalised information about The Tree Group and our products and services.

 

Customer Testimonials and Comments

You will see various customer testimonials and case studies on our website. If these contain Personal Information then we will have obtained consent first. We like to be ethical and to build long term relationships so we always take an honest and open approach to the information we publish.

 

Security of your Personal Information

There are a number of security technologies and procedures that we use to help protect your Personal Information such as from unauthorised access, use or disclosure. We are a cloud based company and so everything we do is stored online using reputable companies. More information can be found below:

 

HubSpot

We use the full HubSpot Growth Stack to keep things simple across CRM, Sales, Marketing, and Website. HubSpot is the central place we store and process Personal Information. More details on HubSpot can be found here:

  1. DPA
  2. Data Privacy
  3. GDPR
  4. Compliance

 

G Suite

We use G Suite for our email, address book, calendar, and the suite of office tools for word processing etc. and for gathering anonymous website data using Google Analytics. More details on G Suite can be found here:

  1. Google Cloud
  2. G Suite Security and Trust

 

PieSync

We use PieSync to synchronise Personal Information between our cloud tools such as HubSpot and Google Contacts. More details on PieSync can be found here:

  1. Terms and conditions

 

LastPass

No more terrible spreadsheets with usernames and passwords! We use LastPass to securely store login details and private information. More details on LastPass can be found here:

  1. Terms and conditions
  2. Privacy agreement

 

Trello

We use Trello for our project management. More details on Trello can be found here:

  1. Terms of service
  2. Privacy policy
  3. DMCA
  4. Operations and security

 

Zoom

We use Zoom for online conferencing. More details on Zoom can be found here:

  1. Terms of service

 

Vidyard

We use Vidyard for recording videos. More details on Vidyard can be found here:

  1. Privacy policy

 

Wistia

We use Wistia for recording videos. More details on Wistia can be found here:

  1. Terms of service

 

Screencastify

We use Screencastify for recording videos. More details on Screencastify can be found here:

  1. Privacy centre

 

LinkedHub

We use LinkedHub for adding contacts from LinkedIn, after gaining their consent, into HubSpot and then to synchronise LinkedIn message into HubSpot. More details on LinkedHub can be found here:

  1. Privacy policy
  2. Terms of use

 

 

Social Media Features

Our website uses Social Media Features, such as the Facebook Like button and Widgets, such as the Share This button or interactive mini-programs. These features may collect your IP address, which page you are visiting on our website, and may set a cookie to enable the feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our website. This Privacy Policy does not apply to these features. Your interactions with these features are governed by the privacy policy and other policies of the companies providing them.

 

External Websites

Our website provides links to other websites. We do not control, and are not responsible for, the content or practices of these other websites. Providing these links does not mean we endorsement the external websites, their content, their owners, or their practices. This Privacy Policy does not apply to these other websites, which are subject to any privacy and other policies they may have.

 

Our blog

If you disclose information on our publicly accessible blogs, such as in the comments area, this information may be collected and used by others. If request, we will amend or delete information you have posted on our website, as described in "Opting Out and Unsubscribing" below.

 

Our retention policy

The length of time we keep Personal Information depends on the type of information. described below. After such time, we will delete or anonymise your information or, if this is not possible, it will be securely stored using one of our cloud providers mentioned above.

We retain Personal Information if there is an ongoing legitimate business need, (for example, as long as required in order to contact you about our products and services, or as needed to comply with any legal obligations, contract, or to resolve disputes and enforce agreements.

If we have no ongoing legitimate business need to process your Personal Information, we use the HubSpot 'delete' features to securely delete the information or anonymise it, as well as deleting your Personal Information across our other systems, or, if this is not possible, then we will securely store your Personal Information as noted above.

If requested, we will delete your Personal Information, as described in "To Unsubscribe from Our Communications" below.

If you have opted-in to receive marketing communications from us, we will retain your Personal Information and preferences for a reasonable period of time, such as when you last opened an email from us or ceased working with us as a customer.

 

Compelled Disclosure

If required by law or if we believe that use or disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or comply with a legal process, we reserve the right to use or disclose your Personal Information.

 

3. Cookies and Similar Technologies

 

What are cookies?

They are small files that are stored on your computer when you visit a website. Cookies allow websites, such as if you return to a website, to recognise your browser. Cookies can also store preferences and other information.

Cookies help you save time, or tell the website you have returned to a specific page. For example, if you personalise pages on our website, a cookie helps the systems we use (HubSpot Growth Stack and Google Analytics) to recall your specific information on future visits. When you return to our website, the information you previously provided can be retrieved, so you have easy access to your customised features.

Cookies that we set are called "first party cookies". Cookies set by parties other than ourselves are called "third party cookies". Third party cookies enable third party features or functionality to be provided on or through our website (e.g. such as interactive content and analytics). The parties that set these third party cookies can recognise your computer both when it visits the website in question and also when it visits certain other websites.

 

Why we use cookies

The Tree Group uses cookies or similar technologies to maintain, monitor, and improve our website. These cookies track our website visitors movements and gather demographic information.

We use first party and third party cookies for a number of different reasons. Some are required for technical reasons so that our website can operate or comply with laws and your preferences, such as not being shown Lead flow pop ups or restricting the use of tracking cookies, and we call these "essential" or "necessary" cookies. Other cookies enable us to track and target the interests and preferences of our website visitors to help improve their experience on our website. For example, by using the HubSpot Growth Stack, we can track the pages you visit on our website, in order to determine what portion of our website is the most popular or most used. We use this data to provide customised content and promotions within our website to visitors whose behavior indicates that they are interested in a particular topic or area. Third parties serve cookies through our website are for analytics and other purposes. This is described in more detail below.

 

The types of cookies we use

First lets explain the different types of cookies:

 

Essential cookies:

These are necessary to provide you with services available through our website and to use some of its features. Because these cookies are necessary to deliver our website to you, you cannot refuse them. However, you can block or delete them by changing your browser settings, please refer to the relevant user manual on how to do this on your computer.


Performance and functionality cookies:

These are used to enhance the performance and functionality of our website and are not essential to their use. Without these cookies, certain functionality might not be available.

 

Analytics and customisation cookies:

These collect information that is used either in aggregate form to help us understand how our website is being used or how effective our marketing campaigns are, or to help us customise our website for you.

 

Social networking cookies:

These enable you to share pages and content that you find interesting on our website through third party social networking and other websites. These cookies may also be used for advertising purposes; however, we do not include third party advertising on our website unless it is directly posted by ourselves.

 

Now, lets explain more about the systems we use that may store cookies

We use the HubSpot Growth Stack for our CRM, sales, marketing, and website. This suite of products allows us to see what companies are viewing our website (how many times, what pages, and for how long) based on their IP addresses and then once Personal Information is provided we can this on a person by person level. Here you can find the latest information on what cookies HubSpot sets in your browser.

We also use Google Analytics to gather anonymous data to help maintain, monitor, and improve our website. Here you can find the latest information on what cookies Google Analytics sets in your browser.

 

How you can control cookies from our website

If it's the first time you visit our website or you haven't given us your preference yet, we always display the HubSpot Cookie Consent Banner so you have the choice to accept or decline cookies.

You can also control how your computer uses and stores cookies by going into your own browser and computer settings. You should check your browser and computer user manual for details on how to edit these cookie settings.

 

The other tracking technologies we use

We use software technology called clear gifs, also referred to as web beacons. This helps us better manage our website by telling us what content is the most effective. These 'clear gifs' are tiny graphics with a unique identifier, function in a similar way to cookies, and are used to track the online movements of web users. While cookies are stored on a user's computer hard drive, clear gifs are embedded invisibly on web pages or in emails and are about the size of a full stop (such as just after this next bracket). We use clear gifs or pixels in our HTML-based emails to let us know which emails have been opened. This means we can gauge if our communication is effective. Using the HubSpot Growth Stack allows us to tie the information gathered by clear gifs in emails to our customers' Personal Information.

 

 

4. You have control over your Personal Data, here's how...

 

Your privacy is of the utmost importance so we will respond quickly to all requests.

 

Requesting a copy of your Personal Information

Just contact us here by email, using the email address of the contact details that you want us to provide, so we have proof you are the owner of that email and because we use 'email' as the unique identifier. We'll email you a CSV of your Personal Information directly from our HubSpot CRM as this is the central place we store all Personal Information.

 

Modifying your Personal Information

Just contact us here by email, using the email address of the contact that you want us to modify, so we have proof you are the owner of that email and because we use 'email' as the unique identifier. We'll update your Personal Information directly in our HubSpot CRM as this is the central place we store all Personal Information.

 

Deleting your Personal Information

Just contact us here by email, using the email address of the contact that you want us to delete, so we have proof you are the owner of that email and because we use 'email' as the unique identifier. We'll use the HubSpot CRM 'hard' delete option that deletes the contact and all its associated content to follow privacy laws and regulations. We'll also do a manual delete from our other cloud systems such as Google Contacts.

 

Other data protection rights

You can object to us storing and processing your Personal Information, and ask us to restrict or allow you to port your Personal Information.

If we have collected and processed your Personal Information with your consent, you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of processing we conducted prior to your withdrawal. Also, it will not affect processing of your Personal Information using lawful processing grounds other than consent.

You have the right to contact your local data protection authority to complain about our collection and use of your Personal Information. Various contact details can be found here.

 

Anti spam policy

We like to keep this simple because we simply don't 'spam'. We take time before we approach a new contact and we always do so in an ethical way using the correct Legal basis for processing contact's data and a Legal basis for communicating such a consent to legitimate interest.

We keep our activity helpful and targeted. After conducting thorough research to see if you fit our Ideal customer profile, we might contact you for the first time with a one-to-one sales email or call because we feel there is a legitimate interest and we feel we can genuinely help you. If this is the case, we'll let you know why we're contacting you, what public source your details came from, how we can help you, and explain that you can always opt-out or request a copy or your Personal Information or have it modified or deleted.

 

To Unsubscribe From Our Communications

If we send you a one-to-one sales email from inside our HubSpot CRM or an email marketing email from HubSpot Marketing, you'll always have links in the footer to unsubscribe or update your preferences.

If you get an email from us that doesn't include those footer links, such as a one-to-one sales email we've sent from Gmail or from a mobile device, just reply to us with your request or alternatively, find one of our previous emails that does have the footer links and unsubscribe or update your preferences from there. We keep things simple because we use HubSpot for all our sales and marketing activity and this means you always have a central place to manage your preferences.

 

Contact

You can contact us at any time here by email, phone, or mail.

 

 

5. Copyright Notice

 

Credit

This document was created using a Contractology template available at http://www.freenetlaw.com.

 

Ownership of copyright

The copyright in this website and the material on this website (including without limitation the text, computer code, artwork, photographs, images, music, audio material, video material and audio-visual material on this website) is owned by Tree Group Limited.

 

Copyright license

Tree Group Limited grants to you a worldwide non-exclusive royalty-free revocable license to:

  • view this website and the material on this website on a computer or mobile device via a web browser;

  • copy and store this website and the material on this website in your web browser cache memory; and

  • print pages from this website for your own personal and non-commercial use.

Tree Group Limited does not grant you any other rights in relation to this website or the material on this website. In other words, all other rights are reserved.

For the avoidance of doubt, you must not adapt, edit, change, transform, publish, republish, distribute, redistribute, broadcast, rebroadcast or show or play in public this website or the material on this website (in any form or media) without Tree Group Limited prior written permission.

 

Data mining

The automated and/or systematic collection of data from this website is prohibited.

 

Permissions

You may request permission to use the copyright materials on this website by writing to it@thetreegroup.co.uk.

 

Enforcement of copyright

Tree Group Limited takes the protection of its copyright very seriously.

If Tree Group Limited discovers that you have used its copyright materials in contravention of the license above, Tree Group Limited may bring legal proceedings against you seeking monetary damages and an injunction to stop you using those materials. You could also be ordered to pay legal costs.

If you become aware of any use of Tree Group Limited copyright materials that contravenes or may contravene the license above, please contact us here by email, phone, or mail.

 

Infringing material

If you become aware of any material on the website that you believe infringes your or any other person's copyright, please please contact us here by email, phone, or mail.

 

6. Website Disclaimer

 

Credit

This document was created using a Contractology template available at http://www.freenetlaw.com.

 

No warranties

This website is provided “as is” without any representations or warranties, express or implied. Tree Group Limited makes no representations or warranties in relation to this website or the information and materials provided on this website.

Without prejudice to the generality of the foregoing paragraph, Tree Group Limited does not warrant that:

  • this website will be constantly available, or available at all; or

  • the information on this website is complete, true, accurate or non-misleading.

Nothing on this website constitutes, or is meant to constitute, advice of any kind.

 

Limitations of liability

Tree Group Limited will not be liable to you (whether under the law of contract, the law of torts or otherwise) in relation to the contents of, or use of, or otherwise in connection with, this website:

  • to the extent that the website is provided free-of-charge, for any direct loss;

  • for any indirect, special or consequential loss; or

  • for any business losses, loss of revenue, income, profits or anticipated savings, loss of contracts or business relationships, loss of reputation or goodwill, or loss or corruption of information or data.

These limitations of liability apply even if Tree Group Limited has been expressly advised of the potential loss.

 

Exceptions

Nothing in this website disclaimer will exclude or limit any warranty implied by law that it would be unlawful to exclude or limit; and nothing in this website disclaimer will exclude or limit Tree Group Limited liability in respect of any:

  • death or personal injury caused by Tree Group Limited negligence;

  • fraud or fraudulent misrepresentation on the part of Tree Group Limited; or

  • matter which it would be illegal or unlawful for Tree Group Limited to exclude or limit, or to attempt or purport to exclude or limit, its liability.

 

Reasonableness

By using this website, you agree that the exclusions and limitations of liability set out in this website disclaimer are reasonable.

If you do not think they are reasonable, you must not use this website.

 

Other parties

You accept that, as a limited liability entity, Tree Group Limited has an interest in limiting the personal liability of its officers and employees. You agree that you will not bring any claim personally against Tree Group Limited officers or employees in respect of any losses you suffer in connection with the website.

Without prejudice to the foregoing paragraph, you agree that the limitations of warranties and liability set out in this website disclaimer will protect Tree Group Limited officers, employees, agents, subsidiaries, successors, assigns and sub-contractors as well as Tree Group Limited.

 

Unenforceable provisions

If any provision of this website disclaimer is, or is found to be, unenforceable under applicable law, that will not affect the enforceability of the other provisions of this website disclaimer.